Executive Assistant

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Executive Assistant

Location: Ottawa
Job Code: ADMIN-001
Number of Openings: 1

Position Description:

Nova Networks recognizes that our success is highly dependent on our ability to satisfy our clients and strengthen the bond in our relationships. We work closely with our clients to fully understand their needs and concentrate on delivering matched solutions.
Established in 1993, Nova Networks Inc. has grown to become one of the most respected information technology firms in Canada.

We are seeking an Executive Assistant to ensure the smooth operation of the administrative processes within the President’s office, ensuring all administrative processes are carried out in an effective and timely manner.

Duties and Responsibilities
In order to increase efficiency and maintain open lines of communication, the Executive Assistant will be responsible for the following:

Support the President with administrative takes, this may involve locating records, checking schedules, researching names and dates and more. Manage the calendar of the President’s office, and keep detailed records in a clear and well-maintained filing system.

The Executive Assistant will be in charge of ensuring any required travel arrangements and external business meetings are made and communicated, as well as be responsible for answering calls, replying to emails and facilitating communication between both internal and external contacts.

The Executive Assistant should be able to demonstrate the following competencies:
Communication skills; Attention to detail; Organizational skills; and Time management skills


Candidate Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience;
  • In-depth understanding of entire MS Office suite;
  • High school or College Diploma;
  • Ability to organize a daily workload by priorities;
  • Must be able to meet deadlines in a fast-paced quickly changing environment;

Nice to Haves:

  • Bilingual [English and French]
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